Maximo Open Forum

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  • 1.  Best practices for keeping Companies up to date?

    Posted 04-02-2025 17:15

    Hello MoreMaximo Community,

    I was curious if there are best practices for keeping the Companies list current.  

    I was asked about removing vendors from a site if they do not use them (probably there from an original data dump at set up) but I hesitate to remove anything from the system that could be needed later on.

    Thank you in advance for any advice on this.


    #Administration
    #EverythingMaximo
    #Inventory

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    Danny Richardson
    Maximo Administrator Manager
    Technimark LLC
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  • 2.  RE: Best practices for keeping Companies up to date?

    Posted 04-02-2025 17:52

    Hi Danny,

    From my perspective, it's really simple.  As part of your company's vendor management procedures, a step is needed to maintain the record in Maximo.  This is provided that you do not have an integration with your financial system.  The integration should be coded such that new companies are automatically added, updated details are synced, and of course, when you no longer use the company to disable them or the same if they are suspended.



    ------------------------------
    Craig Kokay
    Principal Consultant
    COSOL

    email: craig.kokay@cosol.global
    #IBMChampion
    ------------------------------



  • 3.  RE: Best practices for keeping Companies up to date?

    Posted 04-03-2025 11:25

    Thank you @Craig Kokay for the recommendation.



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    Danny Richardson
    Maximo Administrator Manager
    Technimark LLC
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  • 4.  RE: Best practices for keeping Companies up to date?

    Posted 04-03-2025 10:01

    COMPANIES.DISABLED  flag should be used for Vendors/Manufactures i.e. companies which no longer to be used. It should never be deleted as it may have historical traces on other transactions records specifically supply chain entities - PR,PO,RECEIPTS etc.



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    Prashant Bavane
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  • 5.  RE: Best practices for keeping Companies up to date?

    Posted 04-03-2025 11:24

    @Prashant Bavane thank you.  If a Vendor is Disabled, it seems like there would not be an issue to uncheck the box if it is no longer Disqualified, is that correct?



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    Danny Richardson
    Maximo Administrator Manager
    Technimark LLC
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  • 6.  RE: Best practices for keeping Companies up to date?

    Posted 04-03-2025 11:31

    Here's an idea I had to help resolve their issue.  Once marked as a "Disqualified Vendor?" then I would like to filter those results out by default so that they only see vendors that have not be disabled.

    Where can I set the default query for Companies?  Is that in DBCONFIG?  For example, in Inventory it automatically excludes Obsolete items when you open the Inventory application.

    So it would be something like:  (disabled != 1).



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    Danny Richardson
    Maximo Administrator Manager
    Technimark LLC
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  • 7.  RE: Best practices for keeping Companies up to date?

    Posted 04-04-2025 00:41

    Hi Danny,

    When you say "I would like to filter those results out by default", can you give us some more context?

    I ask because when you disqualify a vendor, they can no longer be used to raise new PR and PO.  Nor can they be used as a new vendor on an asset, but can be a manufacturer.

    Any approved PO's can continue to be received and invoiced.  Interesting fact for rotating items is that even though you cannot add the company as a vendor yourself on the new asset, this process will have the disqualified vendor on the asset.  This makes sense as that is where you purchased it.

    Of note is that Maximo does not present any warnings or information about any open POs or invoices when you disqualify a company.  Again, this makes sense as you have already issued a PO to procure goods from that company before you disqualified them, or for the invoices, you still need to pay for the goods received. Just to be clear, you can still receive items and pay for them....at least in Maximo.

    Your company needs to decide if, that as part of the disqualification process, how to deal with open PO's, invoices, preferred suppliers on the reorder tab for items, and there may be more I've missed.



    ------------------------------
    Craig Kokay
    Principal Consultant
    COSOL

    email: craig.kokay@cosol.global
    #IBMChampion
    ------------------------------