Maximo Open Forum

Hello,

I have created an custom application called Asset to Workorders and the main objective is that a user can see work orders to assets including the GL accounts(project, cost categories) etc.  What I want to be able to do is that when I click on new ASSET, it should automatically populate the other fields such as work order, description, GL Account, Project code.  Here is what it looks like:

#Administration

------------------------------
GB
------------------------------

Hi GB,

This application just does not make sense to me.  Is the objective of the application to create new assets or new work orders?  In either case, you already can:

Create new assets

1. Use the Assets application
2. Use Asset Manager application
3. Use Asset Templates
4. Receive a rotating item
5. etc...

Create new work orders and relate to an asset

1. Work order tracking
2. Quick reporting
3. Technician
4. SR - Create work order
5. Asset - Create work order
6. etc...

What is the main Maximo object that underlies the application?  Are you better off cloning one of the work order applications and changing the screen?  This way you get what you want.

Regards, Craig

Hello,

I have created an custom application called Asset to Workorders and the main objective is that a user can see work orders to assets including the GL accounts(project, cost categories) etc.  What I want to be able to do is that when I click on new ASSET, it should automatically populate the other fields such as work order, description, GL Account, Project code.  Here is what it looks like:

#Administration

------------------------------
GB
------------------------------

Hello Craig,

Thank you for the help.  My main objective in this custom application is that whenever I create a new asset, I am hoping that the workorder, GL Account, Project cost and status will automatically populate.

Hi GB,

This application just does not make sense to me.  Is the objective of the application to create new assets or new work orders?  In either case, you already can:

Create new assets

1. Use the Assets application
2. Use Asset Manager application
3. Use Asset Templates
4. Receive a rotating item
5. etc...

Create new work orders and relate to an asset

1. Work order tracking
2. Quick reporting
3. Technician
4. SR - Create work order
5. Asset - Create work order
6. etc...

What is the main Maximo object that underlies the application?  Are you better off cloning one of the work order applications and changing the screen?  This way you get what you want.

Regards, Craig

Hello,

I have created an custom application called Asset to Workorders and the main objective is that a user can see work orders to assets including the GL accounts(project, cost categories) etc.  What I want to be able to do is that when I click on new ASSET, it should automatically populate the other fields such as work order, description, GL Account, Project code.  Here is what it looks like:

#Administration

------------------------------
GB
------------------------------

Hi GB,

That I understood, but it does not make sense, so let me explain.

Requirement:

1. I must be able to create a new asset
2. The following fields must be automatically populated:
   1. Work order number
   2. GL Account
   3. Project Cost
   4. Status

All the fields can be automatically populated, but you need to establish the rules and behaviour.

Let's break that down.

Create an asset

I'm going to assume that this application will be a Single Page App.  I see in the supplied picture that it fits that style rather than a Power App.  Is that correct?  It is unusual, but okay, go for it.  You will need the summary row also to have an expanded section.  I cannot see that in your current design. I'll assume that you've based this application on the asset object and therefore the asset number will be automatically set, provided the field is defined in that manner.

Defaulted fields

For all defaulted fields, where do you expect to get the data?  Is it set at the database level, through the UI, or via an automation script?

I these fields are to come from a work order, then which work order because an asset can be linked to multiple work orders.  Let me assume that you select the work order.  This means that the GL account, project code, project cost, and description are in fact from that work order and can be displayed using a relationship.

Additional fields not yet mentioned

Status

I'm going to assume that you intended that this is the status field of the asset and therefore...wait a minute, you have it shown as read-only, please confirm as my answer will differ.  If asset, then why read-only unless you never intend to change it from this application, or if work order, then just display it using a relationship.

Classification

Very similar question to the status.

Owner

Very similar question to the status.

Hello Craig,

Thank you for the help.  My main objective in this custom application is that whenever I create a new asset, I am hoping that the workorder, GL Account, Project cost and status will automatically populate.

Hi GB,

This application just does not make sense to me.  Is the objective of the application to create new assets or new work orders?  In either case, you already can:

Create new assets

1. Use the Assets application
2. Use Asset Manager application
3. Use Asset Templates
4. Receive a rotating item
5. etc...

Create new work orders and relate to an asset

1. Work order tracking
2. Quick reporting
3. Technician
4. SR - Create work order
5. Asset - Create work order
6. etc...

What is the main Maximo object that underlies the application?  Are you better off cloning one of the work order applications and changing the screen?  This way you get what you want.

Regards, Craig

Hello,

I have created an custom application called Asset to Workorders and the main objective is that a user can see work orders to assets including the GL accounts(project, cost categories) etc.  What I want to be able to do is that when I click on new ASSET, it should automatically populate the other fields such as work order, description, GL Account, Project code.  Here is what it looks like:

#Administration

------------------------------
GB
------------------------------

Hi GB,

That I understood, but it does not make sense, so let me explain.

Requirement:

1. I must be able to create a new asset
2. The following fields must be automatically populated:
   1. Work order number
   2. GL Account
   3. Project Cost
   4. Status

All the fields can be automatically populated, but you need to establish the rules and behaviour.

Let's break that down.

Create an asset

I'm going to assume that this application will be a Single Page App.  I see in the supplied picture that it fits that style rather than a Power App.  Is that correct?  It is unusual, but okay, go for it.  You will need the summary row also to have an expanded section.  I cannot see that in your current design. I'll assume that you've based this application on the asset object and therefore the asset number will be automatically set, provided the field is defined in that manner.

Defaulted fields

For all defaulted fields, where do you expect to get the data?  Is it set at the database level, through the UI, or via an automation script?

I these fields are to come from a work order, then which work order because an asset can be linked to multiple work orders.  Let me assume that you select the work order.  This means that the GL account, project code, project cost, and description are in fact from that work order and can be displayed using a relationship.

Additional fields not yet mentioned

Status

I'm going to assume that you intended that this is the status field of the asset and therefore...wait a minute, you have it shown as read-only, please confirm as my answer will differ.  If asset, then why read-only unless you never intend to change it from this application, or if work order, then just display it using a relationship.

Classification

Very similar question to the status.

Owner

Very similar question to the status.

Hello Craig,

Thank you for the help.  My main objective in this custom application is that whenever I create a new asset, I am hoping that the workorder, GL Account, Project cost and status will automatically populate.

Hi GB,

This application just does not make sense to me.  Is the objective of the application to create new assets or new work orders?  In either case, you already can:

Create new assets

1. Use the Assets application
2. Use Asset Manager application
3. Use Asset Templates
4. Receive a rotating item
5. etc...

Create new work orders and relate to an asset

1. Work order tracking
2. Quick reporting
3. Technician
4. SR - Create work order
5. Asset - Create work order
6. etc...

What is the main Maximo object that underlies the application?  Are you better off cloning one of the work order applications and changing the screen?  This way you get what you want.

Regards, Craig

Hello,

I have created an custom application called Asset to Workorders and the main objective is that a user can see work orders to assets including the GL accounts(project, cost categories) etc.  What I want to be able to do is that when I click on new ASSET, it should automatically populate the other fields such as work order, description, GL Account, Project code.  Here is what it looks like:

#Administration

------------------------------
GB
------------------------------

Hello Craig and Sun Kim,

I should have been more better at clarifying my intentions.  For the asset applications,  my main intention is to Develop an asset application where a user can see work orders to assets including the GL accounts(project, cost categories),  so that when a new asset is added, the other fields are populated.  

The second task is 

Hi GB,

That I understood, but it does not make sense, so let me explain.

Requirement:

1. I must be able to create a new asset
2. The following fields must be automatically populated:
   1. Work order number
   2. GL Account
   3. Project Cost
   4. Status

All the fields can be automatically populated, but you need to establish the rules and behaviour.

Let's break that down.

Create an asset

I'm going to assume that this application will be a Single Page App.  I see in the supplied picture that it fits that style rather than a Power App.  Is that correct?  It is unusual, but okay, go for it.  You will need the summary row also to have an expanded section.  I cannot see that in your current design. I'll assume that you've based this application on the asset object and therefore the asset number will be automatically set, provided the field is defined in that manner.

Defaulted fields

For all defaulted fields, where do you expect to get the data?  Is it set at the database level, through the UI, or via an automation script?

I these fields are to come from a work order, then which work order because an asset can be linked to multiple work orders.  Let me assume that you select the work order.  This means that the GL account, project code, project cost, and description are in fact from that work order and can be displayed using a relationship.

Additional fields not yet mentioned

Status

I'm going to assume that you intended that this is the status field of the asset and therefore...wait a minute, you have it shown as read-only, please confirm as my answer will differ.  If asset, then why read-only unless you never intend to change it from this application, or if work order, then just display it using a relationship.

Classification

Very similar question to the status.

Owner

Very similar question to the status.

Hello Craig,

Thank you for the help.  My main objective in this custom application is that whenever I create a new asset, I am hoping that the workorder, GL Account, Project cost and status will automatically populate.

Hi GB,

This application just does not make sense to me.  Is the objective of the application to create new assets or new work orders?  In either case, you already can:

Create new assets

1. Use the Assets application
2. Use Asset Manager application
3. Use Asset Templates
4. Receive a rotating item
5. etc...

Create new work orders and relate to an asset

1. Work order tracking
2. Quick reporting
3. Technician
4. SR - Create work order
5. Asset - Create work order
6. etc...

What is the main Maximo object that underlies the application?  Are you better off cloning one of the work order applications and changing the screen?  This way you get what you want.

Regards, Craig

Hello,

I have created an custom application called Asset to Workorders and the main objective is that a user can see work orders to assets including the GL accounts(project, cost categories) etc.  What I want to be able to do is that when I click on new ASSET, it should automatically populate the other fields such as work order, description, GL Account, Project code.  Here is what it looks like:

#Administration

------------------------------
GB
------------------------------

Hello Craig and Sun Kim,

I should have been more better at clarifying my intentions.  For the asset applications,  my main intention is to Develop an asset application where a user can see work orders to assets including the GL accounts(project, cost categories),  so that when a new asset is added, the other fields are populated.  

The second task is 

Hi GB,

That I understood, but it does not make sense, so let me explain.

Requirement:

1. I must be able to create a new asset
2. The following fields must be automatically populated:
   1. Work order number
   2. GL Account
   3. Project Cost
   4. Status

All the fields can be automatically populated, but you need to establish the rules and behaviour.

Let's break that down.

Create an asset

I'm going to assume that this application will be a Single Page App.  I see in the supplied picture that it fits that style rather than a Power App.  Is that correct?  It is unusual, but okay, go for it.  You will need the summary row also to have an expanded section.  I cannot see that in your current design. I'll assume that you've based this application on the asset object and therefore the asset number will be automatically set, provided the field is defined in that manner.

Defaulted fields

For all defaulted fields, where do you expect to get the data?  Is it set at the database level, through the UI, or via an automation script?

I these fields are to come from a work order, then which work order because an asset can be linked to multiple work orders.  Let me assume that you select the work order.  This means that the GL account, project code, project cost, and description are in fact from that work order and can be displayed using a relationship.

Additional fields not yet mentioned

Status

I'm going to assume that you intended that this is the status field of the asset and therefore...wait a minute, you have it shown as read-only, please confirm as my answer will differ.  If asset, then why read-only unless you never intend to change it from this application, or if work order, then just display it using a relationship.

Classification

Very similar question to the status.

Owner

Very similar question to the status.

Hello Craig,

Thank you for the help.  My main objective in this custom application is that whenever I create a new asset, I am hoping that the workorder, GL Account, Project cost and status will automatically populate.

Hi GB,

This application just does not make sense to me.  Is the objective of the application to create new assets or new work orders?  In either case, you already can:

Create new assets

1. Use the Assets application
2. Use Asset Manager application
3. Use Asset Templates
4. Receive a rotating item
5. etc...

Create new work orders and relate to an asset

1. Work order tracking
2. Quick reporting
3. Technician
4. SR - Create work order
5. Asset - Create work order
6. etc...

What is the main Maximo object that underlies the application?  Are you better off cloning one of the work order applications and changing the screen?  This way you get what you want.

Regards, Craig

Hello,

I have created an custom application called Asset to Workorders and the main objective is that a user can see work orders to assets including the GL accounts(project, cost categories) etc.  What I want to be able to do is that when I click on new ASSET, it should automatically populate the other fields such as work order, description, GL Account, Project code.  Here is what it looks like:

#Administration

------------------------------
GB
------------------------------

Hello,

I have created an custom application called Asset to Workorders and the main objective is that a user can see work orders to assets including the GL accounts(project, cost categories) etc.  What I want to be able to do is that when I click on new ASSET, it should automatically populate the other fields such as work order, description, GL Account, Project code.  Here is what it looks like:

#Administration

------------------------------
GB
------------------------------

May I suggest, you just create a tab in Assets instead or expand the current Work Tab?

There is a work tab already as well. You could potentially look into expanding the child table in the modal to bring in more fields that you want to include. Seems a lot easier add fields to an existing function than create an entirely new app.

There's a relationship in ASSET called ALLWO (and an index on ASSETNUM) and WORKORDER should have an index for WONUM and WORKORDERID already. It won't affect retrieval performance at all other than adding a few more fields if what you need is in the workorder table only.

------------------------------
sun kim

Original Message:
Sent: 12-09-2025 11:56
From: gursev bajwa
Subject: How to automatically populate asset with work orders?

Hello,

I have created an custom application called Asset to Workorders and the main objective is that a user can see work orders to assets including the GL accounts(project, cost categories) etc.  What I want to be able to do is that when I click on new ASSET, it should automatically populate the other fields such as work order, description, GL Account, Project code.  Here is what it looks like:

#Administration

------------------------------
GB
------------------------------

Thank you fore the suggestion but this is a new application that I was requested to make,  to learn the application designer tool.   

May I suggest, you just create a tab in Assets instead or expand the current Work Tab?

There is a work tab already as well. You could potentially look into expanding the child table in the modal to bring in more fields that you want to include. Seems a lot easier add fields to an existing function than create an entirely new app.

There's a relationship in ASSET called ALLWO (and an index on ASSETNUM) and WORKORDER should have an index for WONUM and WORKORDERID already. It won't affect retrieval performance at all other than adding a few more fields if what you need is in the workorder table only.

------------------------------
sun kim

Original Message:
Sent: 12-09-2025 11:56
From: gursev bajwa
Subject: How to automatically populate asset with work orders?

Hello,

I have created an custom application called Asset to Workorders and the main objective is that a user can see work orders to assets including the GL accounts(project, cost categories) etc.  What I want to be able to do is that when I click on new ASSET, it should automatically populate the other fields such as work order, description, GL Account, Project code.  Here is what it looks like:

#Administration

------------------------------
GB
------------------------------