Maximo Open Forum

If Doclinks are available to an MBO like Asset, and I am talking 7.6 for simplicity,  when you hover at the document "View Attachments" Maximo shows you where on the web server Doclinks is storeda typical URL will look like javascript:openEncodedURL("http://nairkn.com/DOCLINKS/ATTACHMENTS/ScribeLetter1-01132026144624.pdf",true)  //Note this is not how MAS91 works it uses a servlet to send the file however bear with me. We ideally want the file to be stored in OpenText Content Server, and its URLs will be of this fashionhttp://nairkn.com:8080/OTCS/cs.exe/app/nodes/27668 .So could we intercept or not being able to do that atleast copy programmatically this file to OTCS after which could we somehow use a REST API or an automation script change the Doclinks URL so the user actually sees the external OT System URL?

We would say replace http://nairkn.com/DOCLINKS/ATTACHMENTS/ScribeLetter1-01132026144624.pdf to http://nairkn.com:8080/OTCS/cs.exe/app/nodes/27668 

In the case of MAS91 this would theroretically work because whether to serve the file using the encoded servlet is decided by a system proprty so in my testing we could have the doclinks url similar to 7.6 but if they are truly in liberty podwebsphere it wont work.My guess is if we replace that to a working URL it should.

#Assets
#Integrations
#MaximoApplicationSuite

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Appu nair
APPECM
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In newer versions, there is the ability to implement an automation script to do this. Creating scripts to manage attachments - IBM Documentation

Then as files are uploaded or modified (using the normal Maximo processes), you write the logic for how to transmit the file to the new system, retrieve the file, delete the file, etc. This would eliminate the files from being stored in Maximo entirely.

You could also write a cron process that identifies files that were uploaded to Maximo and migrate them to a new system and replace the attachment link as a URL type link to the external system rather than a file. The benefit to this approach is if the other system is down for some reason, you don't prevent people from adding attachments. 

Thanks @Steven Shull much appreciated