Maximo Open Forum

 View Only

 Bulk work flow re-assignment

  • Everything Maximo
Mahadevan Ramakrishnan's profile image
Mahadevan Ramakrishnan posted 09-10-2024 01:54

Hi All,

We understand that it is easy to do bulk workflow re-assignment from one person to another person through an escalation with a simple set value.

However,what are the suggestions in case we want to do bulk workflow re-assignment for around 100-200 employees,each having different delegates and the situation is that bulk employees will leave the organization due to some organizational changes and we were thinking of creating multiple escalation points,custom table to do the mappings etc.

We wanted to know what is the best approach to handle this bulk work flow re-assignment without creating any load on the system.

Appreciate your help.

Prashant Sharma's profile image
Prashant Sharma

Hi Mahadevan

How you are assigning workflow assignment - if there are so many changes in person how are you managing workflow assignment- are you using Person Group for assignment but then how do you manage ever changing person record in Person Group? 

Quite weird requirement but couple of things can be used-

  1. Escalation with multiple escalation point but it will be difficult to manage, not a good solution if this too many escalation points are created.
  2. Use Corn task with Automation script and handle delegate logic in it if you need more control and you can write this in dynamics way to support increased need in future.
  3. On basis of my question above, we may need to see other options.
Mahadevan Ramakrishnan's profile image
Mahadevan Ramakrishnan

Hi Prashant,

Appreciate your inputs on the question.

The situation is weird as due to disembarkement of platforms,bulk users will be made redundant and the fact is that since it is not known who will be made redundant in advance,we have this peculiar situation where we need to manage the workflow re-assignment of around 300 people,inactivating the user and person records,deleting the person records from the person group and adding the new delegate etc and since this is not standard process,there are concerns with knowing what approach we can take to manage this situation in the most efficient manner if not the best manner.

  1. Escalation with multiple escalation point but it will be difficult to manage, not a good solution if this too many escalation points are created.- We tried this option but creating more than 100 escalation points doesnt seem to be a good option on the production environment.
  2. Use Corn task with Automation script and handle delegate logic in it if you need more control and you can write this in dynamics way to support increased need in future.-- Are you referring to creating a custom cron to manage this logic using automation script?Do you have any suggestions on the logic flow that must be incorporated as the program might have to take the input of the delegate dynamically and how to achieve this?
  3. On basis of my question above, we may need to see other options.-- Kindly suggest any other options you can think of.

Thank you,

Mahadevan